Front desks lose hours every morning confirming appointments by phone. Patients no-show because a reminder never reached them. Intake forms get re-entered by hand. We replace all of it with one maintained system built around how your clinic actually operates.
These are the patterns we see most often when we audit a dental or medical practice’s operations.
The front desk spends the first hour of every day manually calling patients to confirm tomorrow’s appointments — before a single patient has walked in.
No-shows go unnoticed until the chair is already empty. There’s no automatic slot-fill from a waitlist, so the hour is simply lost.
New patient intake forms are filled out on paper, then re-typed into the practice management system by a staff member.
Recall and hygiene reminders (6-month checkups, treatment follow-ups) rely on someone remembering to run a report and send it.
Illustrative build showing our approach — not a verified client case study. Our first live dental case study will replace this as engagements complete.
Front desks routinely lose hours every morning manually calling patients to confirm appointments. Our approach: replace the entire reminder workflow with an automated SMS and email system — with reschedule detection, slot-fill logic, and zero manual intervention.
Everything above runs on one system, not four separate tools — a phone-answering AI that picks up every call, books directly into your calendar, and follows up automatically. It’s sold across three tiers. Every plan includes discovery, architecture, build, testing, deployment, and 30-day post-launch support.
+ $497 one-time setup
1,000 call minutes included. Single-location deployment.
+ $997 one-time setup
3,000 call minutes included. Multi-location routing + automatic SMS follow-up.
Unlimited call minutes. Multi-brand or franchise-scale deployment.
Month-to-month, no lock-in — switch tiers anytime. See the full feature breakdown & the AI Lead Growth System →
No. We build on top of the system you already use — Dentrix, Open Dental, Cliniko, whatever your clinic runs on — and connect it to reminders, intake, and recall automation. No migration required.
A single-workflow system like appointment reminders typically deploys in 10–21 business days from the discovery call.
Yes — systems are built to route data only between the tools you already use and trust; we don’t store patient data on our own servers. Specific compliance requirements (HIPAA, Australian Privacy Act, etc.) are scoped and confirmed in writing before any build begins.
The AI Voice Receptionist is currently US-only. The AI Lead Growth System is also opening up to UK and Australian clients as we expand. Book a call and we’ll confirm fit either way.
Book a 30-minute strategy call. We’ll audit your current patient workflows and map the highest-impact automation for your clinic — no obligation.
Book a Strategy Call →