AI Voice Receptionist
Answers, qualifies, and books every inbound call — 24/7, without adding headcount. A missed call is missed revenue; this system makes sure that never happens.
AI SYSTEMS ENGINEERING · PRECISION BUILDS · GLOBAL DELIVERY
We build AI systems
that actually work.
Aurexion designs and deploys bespoke AI automation for ambitious businesses — eliminating manual work, accelerating revenue cycles, and running without you.
87%reduction
in manual work*
in manual work*
3.2×revenue
impact avg*
impact avg*
48hrdeploy
time avg
time avg
100%bespoke
no templates
no templates
* Modeled targets based on standard automation scope — our first verified client results are in progress, see Work below
— THE PROBLEM
Manual work isn’t free.
Manual work isn’t free.
It just invoices later.
Every task done by hand is a system waiting to be built. Most businesses can’t see the cost because they’re too busy paying it.
01
Your sales team manually enters every lead into the CRM — while new inquiries pile up, unanswered, in a shared inbox nobody owns.
02
Operations runs on spreadsheets that three people maintain. One person out sick, the entire workflow stops.
03
Client onboarding takes five emails and three days when it could take one automated form and twenty minutes.
04
Your monthly revenue report is ready a week after the month ends. The decisions that needed to be made needed it on day one.
“The best automation is invisible —
your team just notices they have
more time.”
— SERVICES
Six systems.
01
02
03
04
05
06
+
Six systems.
Built to order.
Two of these — AI Voice Receptionist and AI Lead Growth System — are ready to deploy today, with fixed pricing below. The other four ship as part of a custom build: same discovery process, same 30-day defect warranty, same founder-led execution.
See pricing →AI Lead Growth System
Personalized outbound campaigns that turn prospects into booked meetings — bring your own lead list, or let the system source one from scratch.
CRM & Pipeline Management
Auto-update deal stages, assign tasks, and send reminders — your CRM runs itself. No deal goes cold unnoticed. No one forgets to follow up.
Document Processing & AI Extraction
Extract, classify, and route data from PDFs, forms, and contracts — instantly. What used to take an hour now takes four seconds.
Client Onboarding Systems
Automated welcome sequences, document collection, and milestone tracking. Every client gets the same rigorous experience regardless of who’s in the office.
Reporting & Analytics Dashboards
Custom dashboards that pull from every tool in your stack and update in real-time. The numbers you need, formatted the way you think.
Custom Automation
Don’t see what you need? We scope and build fully custom systems outside this list — same process, same 30-day defect warranty, same founder-led execution.
— SEE IT BUILT
Not a mockup.
Not a mockup.
This is the actual shape of the work.
One production-grade architecture, adapted per industry. Twenty-seven nodes, real branching, human approval gates, and the monitoring layer running underneath. Hover any node — this is a live diagram, not a picture of one.
Execution path
Monitoring & recovery
Model / memory / tool binding
Illustrative architecture representing how we design these systems — not a screenshot of a live client account.
— STACK & INTEGRATIONS
We work within
We work within
your existing stack.
No rip-and-replace. We connect, extend, and automate what you already have — then hand you a system that runs without you touching it.
15+ TOOLS SUPPORTED·
API-FIRST ARCHITECTURE·
ZERO PROPRIETARY LOCK-IN
AUTOMATION ENGINES — 04
Make.comWORKFLOW ENGINE
n8nNODE AUTOMATION
ZapierWORKFLOW ENGINE
ActiveCampaignWORKFLOW ENGINE
MESSAGING & COMMUNICATION — 04
WhatsApp BusinessMESSAGING API
SlackTEAM MESSAGING
TwilioSMS / VOICE API
IntercomCUSTOMER MESSAGING
AI & INTELLIGENCE — 01
OpenAI / GPT-4LANGUAGE MODEL
CRM & SALES — 03
HubSpotCRM & MARKETING
Zoho CRMCRM PLATFORM
SalesforceENTERPRISE CRM
PAYMENTS — 02
SquarePAYMENTS
StripePAYMENTS
PRODUCTIVITY & DATA — 05
Google WorkspacePRODUCTIVITY SUITE
NotionDOCS & WORKSPACE
AirtableDATABASE
Google CalendarSCHEDULING
TypeformFORMS & SURVEYS
Any REST APICUSTOM ENDPOINT
IF YOUR TOOL HAS AN API OR WEBHOOK — WE CAN AUTOMATE IT
— PROCESS
Four steps.
Four steps.
Fully deployed.
01 /
Discovery Call
We audit your current workflows, identify the highest-impact automation opportunities, and map your existing tools. Nothing is assumed.
02 /
System Architecture
We design the full automation blueprint — every trigger, action, and edge case — before writing a single line or configuring a single node.
03 /
Build & Test
We engineer the system in your stack, test against real data scenarios, and iterate until performance meets our standard — not just yours.
04 /
Deploy & Maintain
We go live, monitor performance, and handle ongoing maintenance. You get a system that runs — not a handoff document and a goodbye.
— IMPACT
Numbers that
Numbers that
speak.
87%
manual work
reduction avg*
reduction avg*
3.2×
revenue
lift avg*
lift avg*
48 hrs
avg deploy
window†
window†
$0
in hidden fees
or surprises
or surprises
* Modeled targets, not yet verified client engagements · † For standard automation scope
“We don’t measure success in automations delivered. We measure it in hours returned to your team — every single week, indefinitely.”
— Aurexion operating principle
— INDUSTRIES
Built for businesses
Built for businesses
that move fast.
01
Core Trades — HVAC, Plumbing, Restoration, Roofing
Job scheduling · Quote follow-ups · Customer recall · Seasonal campaign automation
MOST ACTIVE
02
Recruiting & Staffing Agencies
New-client outbound · ICP-targeted list building · Reply handling · Pipeline tracking
MOST ACTIVE
03
Real Estate — Agent Referral Network
Agent-to-agent outreach · Relationship nurture · Referral tracking
LEARN MORE →
04
Insurance & Financial Services
Client intake · Policy renewal reminders · Compliance reporting · Pipeline dashboards
EXPANSION TIER
05
Dental & Medical Clinics
Appointment automation · Patient reminders · Intake forms · No-show recovery · Recall sequences
LEARN MORE →
06
MedSpa & Aesthetics
Booking flows · Post-treatment follow-ups · Review automation · Package upsell sequences
LEARN MORE →
07
Any Industry. Any Stack.
Custom workflow discovery · Stack-agnostic build · Any integration, any scale
INQUIRE
— HOW WE BUILD
Systems we’d
Systems we’d
build for you.
Illustrative builds that show our process and approach on real problem types — not verified client case studies. Our first live case studies will replace these as engagements complete.
New-Client Outbound Pipeline System
Agencies routinely under-invest in client acquisition because candidate work is always more urgent — so the pipeline runs only when someone finds a spare afternoon. Here’s what we’d build: an ICP-targeted list of hiring managers, a personalized outbound sequence, and reply routing straight into the ATS. The goal — a client pipeline that keeps moving whether or not anyone remembers to work it.
Goal: consistent new-client pipeline, independent of placement workload
INSTANTLY · APOLLO · BULLHORN
Patient Appointment & Reminder Automation
Front desks routinely lose hours every morning manually calling patients to confirm appointments. Our approach: replace the entire reminder workflow with an automated SMS and email system — with reschedule detection, slot-fill logic, and zero manual intervention.
Goal: near-zero no-shows, zero manual calls
N8N · TWILIO · GOOGLE CALENDAR
Client Onboarding & Revenue Tracking Dashboard
Client onboarding tracked across multiple people and spreadsheets breaks the moment someone’s on leave. Our approach: unify the pipeline, automate payment confirmations and policy dispatch, and replace the spreadsheets with a real-time revenue dashboard.
Goal: one system, zero spreadsheet handoffs
ZAPIER · STRIPE · NOTION
— WHAT THIS SOLVES
From the
From the
problems we solve.
Illustrative scenarios based on common outcomes in each vertical — not verified client testimonials. Our first live case studies are in progress.
“A client pipeline that runs itself. Stop losing new business to a busy placement season — start prospecting on autopilot instead.”
— Illustrative scenario · Recruiting & staffing client acquisition
“A front desk that spends its time on patient care, not the phone. The system handles reminders, reschedules, even the no-show follow-ups.”
— Illustrative scenario · Dental & aesthetics clinic“No more dreaded Monday mornings. Reports are just there — formatted exactly how you think, pulled from every tool you use. The spreadsheet is finally dead.”
— Illustrative scenario · Insurance brokerage“From four people manually tracking client intake to one system doing it in real-time. Handoffs that used to take days now happen in seconds.”
— Illustrative scenario · MedSpa & aesthetics clinic
— FAQ
Questions
Questions
we get often.
If your question isn’t here, book a call. We answer everything in the first 30 minutes.
Most systems are built and deployed within 10–21 business days. Simple automations can go live in 48 hours. Complex multi-stack systems take 3–4 weeks. You get a precise timeline after the architecture phase — before we write a single line.
No. We build on top of your existing stack. If you’re on HubSpot, we connect to HubSpot. If your team communicates in Slack, we pipe alerts and updates directly there. The goal is zero disruption — just less of the manual parts.
Every deployment includes 30 days of post-launch monitoring at no extra cost. If something breaks — platform update, edge case, data anomaly — we fix it directly. No queue, no waiting. After 30 days, maintenance is covered under your monthly plan.
Zapier is a tool. We’re a system design firm. We use Zapier, Make, N8N depending on what the system needs. The difference: we design the logic, handle edge cases, test against real data, and maintain the system. A tool doesn’t do that.
All engagements are fully remote. We’re US-based and the AI Voice Receptionist is currently a US-only product. The AI Lead Growth System is also opening up to UK and Australian clients as we expand — mention your location on the call and we’ll confirm fit. Day-to-day communication runs async via email — most clients never feel the gap. Response time is within one business day.
Month-to-month. There’s no lock-in contract — cancel anytime with 30 days’ written notice. Most clients stay well past that because build-and-deploy is only the start; ongoing monitoring and iteration is where the system actually pays for itself. A system without that isn’t a system — it’s a liability.
Yes, by default. Every Voice Receptionist and chat interaction opens with a clear, spoken disclosure that the caller is talking to an AI system — not a human — built into the standard script from day one. This isn’t just good practice: it’s required under California’s B.O.T. Act and similar state-level disclosure laws for automated communications. You can request custom wording, but the disclosure itself doesn’t come off the table.
— DO THE MATH
What is manual work
What is manual work
actually costing you?
Move the sliders to estimate the monthly cost of hours spent on repetitive manual work — and see it next to a plan’s price.
10 hrs/week
$40/hr
Manual work costs you
$1,732/month
Recommended: Professional tier
From $997–$1,497/month USD
Estimated monthly difference
$235/month
Based on 10 hrs/week at $40/hr, this scale typically fits our Professional tier — the Professional tier of AI Voice Receptionist or AI Lead Growth — a single engineered system, proven before you scale. Exact price depends on which system fits — Voice Receptionist or Lead Growth.
Illustrative estimate based on the numbers you enter — not a quote or a guaranteed outcome. Actual results depend on your workflows.
— PRICING
Two systems.
Two systems.
Engineered to perform.
Two enterprise-grade AI systems, each available across three tiers — from single-location deployment to full-scale rollout. Every engagement is designed, built, deployed, and maintained by the same team. No hidden fees. No surprise invoices.
SYSTEM 01
AI Voice Receptionist
Every unanswered call is revenue handed to a competitor. This system answers, qualifies, and books every caller in seconds — recovering business that would otherwise go to voicemail.
SINGLE-LOCATION DEPLOYMENT
Professional
$997
/month USD
1,000 call minutes included
+ $497 one-time setup
- Captures every inbound call, including nights, weekends, and overflow, so no qualified customer reaches a competitor first
- Responds instantly in natural, human-paced conversation instead of a phone-tree that costs you the caller
- Books qualified appointments directly into your calendar without a manual handoff
- Escalates urgent or complex calls to a live team member in real time
- Documents every interaction automatically, with full transcripts and recordings on request
- Direct access to your account through a client dashboard, for support and adjustments
- Additional call minutes billed at $1.15/min beyond the included 1,000
Designed for: Single-location operations with consistent inbound call volume
Book a Strategy Call
RECOMMENDED
MULTI-LOCATION DEPLOYMENT
Growth
$1,997
/month USD
3,000 call minutes included
+ $997 one-time setup
- Everything in Professional, plus:
- Extends coverage across multiple locations with location-aware call routing, so growth doesn’t create blind spots
- Applies priority routing by urgency or department, so high-value calls reach the right person first
- Follows up every call automatically by SMS — confirmations and reminders sent without manual follow-up from your team
- Surfaces call volume, outcomes, and trends in a live performance dashboard, updated in real time
- Additional call minutes billed at $0.85/min beyond the included 3,000 — a lower rate than Professional
Designed for: Multi-location operations where inbound call volume is already scaling past a single team’s capacity
Schedule a Discovery Call
FRANCHISE · MULTI-BRAND
Enterprise
Custom
Unlimited call-minute volume
- Everything in Growth, plus:
- Unifies call handling across every location and brand under one system, so growth never outpaces infrastructure
- Delivers a coherent brand experience across every location, with a voice persona, script, and escalation logic tailored to each
- Puts full operational control in your hands through a custom enterprise dashboard — routing, locations, and team access, self-serve
- Extends to multilingual callers on request, at no added system complexity
- A dedicated account architect provides continuous optimization as your business evolves
- Priority direct access to the founding team — no ticket queue, no tiered support desk
Designed for: Franchises, multi-brand operators, and organizations running call volume beyond fixed-tier limits
Talk to an AI Systems EngineerOverage rates on Professional and Growth are default rates, confirmed with you before any engagement begins. Enterprise includes unlimited call-minute volume with no overage pricing. Adding a second phone number or location on Professional or Growth is a $97/month add-on — not a forced tier upgrade.
SYSTEM 02
AI Lead Growth System
A revenue engine, not a mail-merge tool. Every tier turns prospects into booked meetings through personalized outbound campaigns — bring your own list, or let the system build one from scratch, with zero manual prospecting either way.
YOUR LIST, ACTIVATED
Professional
$1,497
/month USD
High-volume personalized sending
+ $997 one-time setup
- Converts your existing lead list into a running outbound campaign, generating qualified conversations from contacts you already own
- Writes a genuinely personalized message for every contact — not a mail-merge template that reads as spam and gets ignored
- Prioritizes your highest-fit contacts automatically, so outreach effort goes where it converts
- Sends fully compliant campaigns — CAN-SPAM and GDPR-aware, with automatic unsubscribe handling built in
- Reports delivery, opens, and replies in real time, so pipeline health is never a guess
- Direct access to your account through a client dashboard, for support and adjustments
Designed for: Businesses with an existing lead list ready to convert into pipeline
Book a Strategy Call
RECOMMENDED
AUTONOMOUS PIPELINE SOURCING
Growth
$2,997
/month USD
Elevated sending volume, fully autonomous
+ $1,997 one-time setup
- Everything in Professional, plus:
- Builds your outbound pipeline from scratch — no list required — so pipeline growth stops depending on someone finding time to prospect
- Engages every reply personally: when a prospect responds, AI drafts a tailored reply for your one-click approval and send
- Syncs every lead, reply, and status directly into your existing CRM through a secure integration, eliminating manual data entry
- Gives full visibility into leads, drafts, sends, and replies through a real-time dashboard
- Can be paused, resumed, or stopped at any time — full control, zero lock-in
Designed for: Sales teams that want prospecting fully offloaded, without losing visibility or control
Schedule a Discovery Call
MULTI-MARKET · MULTI-BRAND
Enterprise
Custom
Unlimited sending volume
- Everything in Growth, plus:
- Runs multiple simultaneous campaigns across territories and brands from a single system, so pipeline scales with the business, not against it
- Extends outreach to LinkedIn as a second channel, on request, meeting prospects where they actually respond
- Gives full self-serve control over campaigns, team access, and reporting through an enterprise dashboard
- Runs on dedicated sending infrastructure — multiple domains and inboxes — to protect deliverability at real scale
- A dedicated account architect provides continuous optimization as your business evolves
- Priority direct access to the founding team — no ticket queue, no tiered support desk
Designed for: Sales organizations running outbound across multiple markets, brands, or campaigns simultaneously
Talk to an AI Systems EngineerSending is engineered for deliverability — we monitor domain health and inbox reputation on every tier, so your outreach lands in inboxes, not spam folders.
A THIRD PATH
Custom Enterprise AI Systems
This isn’t about scaling Voice Receptionist or Lead Growth — that’s what Enterprise handles within each system. This is for organizations that need a fully custom AI system engineered around a workflow neither product covers: CRM automation, document processing, client onboarding, internal reporting, or a unified system spanning both products. We architect, scope, and build it from the ground up — same discovery process, same production-grade engineering, same founder-led delivery.
Custom
Discuss Your AI System
USD PRICING · AUD, GBP & EUR AVAILABLE · MONTH-TO-MONTH, NO LOCK-IN · SWITCH TIERS ANYTIME · ALL TAXES EXCLUDED
START WITH AN ASSESSMENT
An executive AI systems assessment — $197, one-time.
A 45-minute working session with an AI systems engineer, ending in a written roadmap identifying the three highest-ROI opportunities in your business — reusable with any team, ours or otherwise. Move forward with Aurexion within 30 days and the full fee is credited toward your first engagement.
Schedule Your Assessment →
THE FOUNDING COHORT
Limited to three companies.
Direct founder access for the life of the engagement, priority implementation ahead of the standard queue, and first collaboration rights on our case studies as results come in — your name and numbers, not a placeholder. Not a discount. A different level of partnership, reserved for the businesses that help define how Aurexion’s systems are built.
Request Founding Access →
— ABOUT
Aurexion was built because great automation was inaccessible for the businesses that needed it most.
Most small and mid-sized businesses run on email threads, spreadsheets, and phone calls. That’s not a workflow — it’s a ceiling. When a recruiter has to manually prospect new client companies between placement calls, or a clinic manager spends their morning calling patients, the business stops growing the moment the founder stops pushing.
We build the operating system underneath those businesses — not generic SaaS tools that require a six-month learning curve, but bespoke, integrated automation that fits exactly how your business works today, not how a software company thinks you should work.
Aurexion is founder-led. Every engagement is handled personally, not passed to a junior team. If we take on your project, we build it ourselves.
Founder, Aurexion
AI Systems & Automation Architect
AI SYSTEMS ENGINEERING
REMOTE DELIVERY
FOUNDER-LED
— GUARANTEE
30 days of coverage.
30 days of coverage.
On every build.
Every system we deploy is monitored by us for 30 days post-launch. If something breaks, we fix it directly — no queue, no extra cost, no waiting.
01
Platform
Updates
Updates
02
Edge Case
Failures
Failures
03
Data
Anomalies
Anomalies
AFTER 30 DAYS, MAINTENANCE IS COVERED UNDER YOUR MONTHLY PLAN
Ready to automate
what’s slowing you down?
Book a 30-minute call. We’ll audit your current operations and identify the highest-impact automations for your business — structured, specific, no obligation.
01
Pick a slot
on the calendar
on the calendar
02
Get a prep email
with 3 questions
with 3 questions
03
30-min call —
audit + build plan
audit + build plan
Typically responds within 24 hours · No commitment required
By booking a call, you agree to our Privacy Policy and Terms of Service